Scanner Terms of Service

Last updated 18 October 2026

These Terms are an agreement between you and AIFA Technology FZ LLE ("we", "Scanner") governing your use of the Scanner service at scanner.aifa.company. By creating an account or using the service you accept them. If you act on behalf of a company, you confirm that you are authorised to accept these Terms for it.

1. What Scanner is

Scanner is a web service for tracking company expenses based on Montenegrin fiscal receipts. A user scans the code on a receipt; the service requests the receipt data from Poreska uprava Crne Gore (the Revenue Administration of Montenegro), stores it and shows summaries by month, supplier and line item, and prepares a reference register for the incoming invoice book (obrazac U-RAČ) and a CSV export.

Scanner is an auxiliary bookkeeping tool. It does not replace original fiscal receipts, accounting records, or tax or legal advice. The company and its accountant remain responsible for the correctness of their books and filings.

2. Accounts and workspaces

You need an account to use the service: sign-in with Google or with email and password via Firebase Authentication (Google). You are responsible for keeping access to your account secure and for all activity under it. Report any suspected unauthorised access to the address below.

Company data lives in a "workspace". The workspace is created by its owner, who invites employees and accountants and assigns their roles. The owner is responsible for whom they invite and which company data they expose to them, and confirms they are entitled to process that company's receipts.

A workspace without a tax ID (personal) is limited to one per user. There is no limit on workspaces with a company tax ID.

3. Receipt data and the tax authority

Scanner obtains receipt data from Poreska uprava by the identifier contained in the receipt code and stores the response as received. We do not recognise receipts from photographs and do not alter the values received.

The availability and accuracy of the Poreska uprava service are outside our control. If it does not respond, the receipt is saved and requested later; we do not guarantee when the data will arrive and are not responsible for errors in the receipt data itself.

Scanner is not an authorised service of Poreska uprava and is not affiliated with any Montenegrin government body.

4. Acceptable use

The service may be used only to record receipts of companies whose data you are lawfully entitled to access. You must not: scan other people's receipts without the right to do so; circumvent limits or technical restrictions; access the service in an automated way at volumes that disrupt it or the Poreska uprava service; attempt to access other workspaces; or use the service for unlawful purposes.

We may restrict or block an account or workspace that violates these Terms, notifying you by email where possible.

5. Plans and payment

Free plan: up to 15 receipts a month per workspace, full viewing, no exports. The limit may change; the current value is shown in the service.

Paid plans: "Company" — up to 100 receipts a month for €20 per month; "Company+" — up to 500 receipts a month for €40 per month; both per workspace, excluding VAT (where VAT applies it is added to the price), with an expense report for the owner (Excel) and the U-RAČ register (Excel, CSV). Receipts over the plan limit are stored, but their details and exports stay locked until you move to a higher plan or the next month begins. More than 500 receipts a month — by separate arrangement.

Payment by card via Stripe; the subscription renews monthly until you cancel. You can change plan or cancel at any time in the Stripe portal from the Plan page — access continues until the end of the paid period, and the unused remainder is not refunded. Payment by invoice is available by arrangement.

Promo codes grant rights for the period stated in the code. We may change prices with at least 30 days' notice by email; the new price applies from the next billing period.

6. Your data and privacy

How we process data is described in the Privacy Policy, which forms part of these Terms. Receipt data belongs to the company; we process it only to operate the service and do not pass it to third parties except as described in the Policy.

You can export workspace data (CSV, U-RAČ register) and delete a workspace or an account at any time.

7. Intellectual property

The service, its code, design and name belong to us. You receive a limited, non-exclusive right to use the service under these Terms. The data you upload remains yours.

8. Disclaimer of warranties

The service is provided "as is". We do not warrant uninterrupted or error-free operation or fitness for a particular purpose. In particular, we do not warrant that summaries and the U-RAČ register meet tax accounting requirements in every case — review them with your accountant. The register is a reference document, not the official book: keeping the book and deciding on VAT deduction remain with the taxpayer and their accountant.

9. Limitation of liability

To the extent permitted by law, we are not liable for indirect damages, lost profits, penalties or tax reassessments connected with the use of the service or data from it. Our aggregate liability is limited to the amount you paid us in the twelve months preceding the claim.

10. Termination

You may delete your account or workspace at any time; the owner deletes a workspace in its settings and an account by request to us. Deleting a workspace removes its receipts, members and invitations; this is irreversible.

We may stop providing the service or close an account for breach of these Terms, and may discontinue the service as a whole with 30 days' notice and an opportunity to export your data.

11. Changes to the Terms

We may update these Terms. We will announce material changes by email or in the service at least 14 days in advance. Continuing to use the service after the changes take effect means you accept the new version.

12. Governing law and disputes

These Terms are governed by the laws of the United Arab Emirates. Disputes are resolved by negotiation first; if not settled within 30 days, by the competent courts of the Emirate of Fujairah. This does not deprive you of protection granted by mandatory law of the country where you live or do business.

13. Contact

AIFA Technology FZ LLE, Twin Towers, PO Box 4422, Fujairah, United Arab Emirates. Email: contact@aifa.company.